Job Summary:

We are seeking a highly organized and detail-oriented Personal Assistant with a strong accounting background to support our executive team. The ideal candidate will possess exceptional time management skills, a proactive approach to problem-solving, and the ability to carry out accounting breakdown. This role requires a blend of administrative support and financial acumen, making it crucial for maintaining smooth operations and project within our organization.

Responsibilities:

Administrative Support:

• Manage calendars, appointments, and travel arrangements for executives.
• Handle correspondence, emails, and phone calls with professionalism and discretion.
• Organize meetings, prepare agendas, and take accurate minutes when required.

Accounting Tasks:

• Perform bookkeeping duties such as accounts payable/receivable and payroll processing.
• Reconcile bank statements and monitor financial transactions.
• Prepare financial reports, budgets, and forecasts under the guidance of senior management.
  
  

Data Management Tasks:

• Maintain and update financial records and databases.
• Organize and file financial documents and reports for easy access and retrieval.
  
  

Communication and Liaison:

• Serve as a point of contact between executives, clients, and stakeholders.
• Communicate effectively and professionally in person, over the phone, and via email.
  
  

Research and Analysis:

• Conduct research on various topics related to business operations and finance.
• Assist in analyzing financial data and preparing reports for decision-making.
  
  

Requirements:

• Bachelor’s degree in Accounting, Finance, Business Administration, or related field.
• 5 – 10 years of experience as a Personal Assistant or similar role with a focus on accounting experience.
• Proficiency in accounting software (e.g., QuickBooks, Xero) and MS Office Suite (particularly Excel).
• Strong organizational skills with the ability to prioritize tasks and manage time efficiently.
• Excellent verbal and written communication skills.
• Discretion and confidentiality when handling sensitive information.
• Ability to work independently and as part of a team in a fast-paced environment.
  
  

Preferred Skills:

• Certification (e.g., CPA, CMA) or working towards certification is a plus.
• Familiarity with project management tools and software.
  
  

Benefits:

• Competitive salary and benefits package.
• Opportunities for professional development and growth within the organization.
• Work-life balance initiatives and a supportive work environment.

Application Instructions:

Interested candidates should submit a resume to distinctipl@gmail.com highlighting relevant experience and a cover letter explaining why they are suited for this position. Please include references and salary expectations. We look forward to reviewing your application.